I'm going to put a shameless plug in here and say that I am for hire whether you would like to start teaching a workshop on photography or fire eating. I will not only help you develop your workshop but will assist with everything from getting the catering and swag bags prepared to ensuring that you have all the necessary releases, permits, licenses and visas required to safely and legally run your workshop. Additionally, I will sit down with you and go over your course one step at a time to ensure that your content is relevant, interesting, and thorough from a consumer standpoint. I can assist you with identifying your target market and developing your marketing campaign and materials, and lastly, look after collecting exit interviews/service surveys. Call me. ;) But I digress...
Who will buy it?
Unlike the field of dreams, just because you build a workshop doesn't mean people will come. The first step you need to take is determining if there is even a market for whatever you are teaching. Ask yourself: If the information is available for free online, why would people pay for it? is someone else teaching this already, and if yes, when? where? what am I offering that's unique? what are other people charging for similar workshops? if one doesn't exist, are people actually interested? You need to spend some time understanding who your market is - do they expect you to have a formal education? X number years of experience? How much do they have to spend on professional development and what does that say about who they cater to as clientele? If you do not have a clue about who you are selling to, you may waste your time researching and writing a workshop that no one will actually pay to attend because it's too obscure, too expensive, too common, etc.
It's entirely up to you whether to sell on your own or partner up with a presenter, facility, or host.
If you decide to host your own workshop, do you have the resources required to promote yourself? Are you able to manage all marketing, sales and registrations? Can you afford the risk of not working with a local organizer or host, especially if you are presenting someplace not in your own area? If you are invited to teach and do not already have a contract that you use, you will need to define your expectations for the host/facility - are they handling all the marketing, sales and finances and paying you a fee regardless of how many people attend? Or are you paying a rental fee? A percentage of your gross sales? Will you allow one or more representatives of the hosting organization to attend at a reduced or no cost? If the host is taking a percentage or charging a per-participant fee, is their cut representative of the amount of work they are doing to facilitate or develop the workshop or would your profit margin be greater by just paying for your own rental facility and selling on your own?
Be the student. ALWAYS.
Where and when.
Calculate your expenses and hard costs.
Decide what to charge.
You've tallied up your expenses and hard costs so you already know the minimum amount you need to break even. So let's assume your hard costs plus salary for this workshop are $5000. If you could sell out every possible one of your 50 spots at $100 you would break even, but there would be no room to undersell the event and nothing built into the budget in the event of unexpected expenses. One way to "break-even" finance your workshop is to assume a 50% attendance rate, with a 25% OH SHIT margin added on top. In our example, this would equate to a minimum of 25 participants at ~$250.
There is no "correct" amount to charge but the important thing when deciding what to charge is that you don't just pull a number out of your ass - your pricing needs to cover your costs as well as reflect the experience you are offering. Some presenters will charge $2500/participant for a one day workshop and others will charge $100; one would assume that at the $2500 workshop you'll get some pretty sweet giveaways, and that at the $100 workshop you'll be brown bagging it.
Be the student. Again. To plan your content.
Now that you know when and where, to how many people, and for about how much you are selling your workshop, you need to tease out the key topics of your workshop so that people will know what you are teaching. Are you teaching camera skills? Just posing? Business strategy? All of the above? What should people walk away knowing at the end of each section you are teaching? A simple way of determining this is to quickly throw together an itinerary (don't worry - the times can and will change as you go along!) and outline how much time you plan to dedicate to each area. Think from a student's perspective what you would most like to garner from the workshop content. If teaching pose-flow is your thing, allowing students to shoot will interrupt the flow; if you think you'd like lots of portfolio shots schedule more time for participants to shoot; if you'd prefer a little more business guidance, cut back on posing and shooting time a bit.
Sell sell sell!
Now that you know what you are selling, your job as a marketer is about to kick into high gear. You will spend several weeks advertising your workshop. Your job will be to find the forums or groups where your target market is spending time, place ads in papers or online, advertise in magazines or on blogs where your market is likely to frequent, etc. etc. Striking a balance between promoting your workshop and just irritating people is a very fine line, too, so it might not be as easy as you think. You might want to consult with a professional who can assist with where you ought to advertise, how to design a campaign, how to write copy that will attract the participants you think would benefit, etc. You may also wish for that company or individual to look after your ticket sales/registrations so you can spend your time focussing on fine-tuning your course content. Remember that the wording you use will affect how your workshop is perceived - selling a $1000/day workshop and telling people their instead of they're getting free cupcake's with an apostrophe is not good...
Know when to pull the chute
Be the student. Again. To write your material.
Your course content should have a natural flow to it. Hopefully that flow was identified when you put together your itinerary/outline, so it's just a matter of beefing it up. Your course content should also be interesting and engaging - if the content is so boring people are apt to nod off, you need to make sure you break it up, mix it up, keep it dynamic. Getting people up and down out of their seats, injecting lots of humour, asking for audience response are all good ways of keeping your audience engaged during the "lecture" part. Consider things like doing an ice-breaker at the start of your workshop to kickstart participant networking, ensuring that your participants will have adequate instructions, space, and time to follow through with in-class activities, and build time for water/pee/smoke/lunch breaks into your schedule. Design your handouts and slide presentation in a way that makes them easy to follow/relate. Avoid being too vague with your topics - if you plan to just stand up there and make shit up on the spot because you think you know it so well, people are going to figure it out.
The fine print
A random collection of things you might wish to take into consideration, in no particular order:
- Models. When choosing your models, make sure you select ones that relate to what you are teaching - bringing in a petite model to teach techniques intended for voluptuous women, 3 homophobic males to teach couples, or someone who is shy to pose for glamour nudes isn't going to work very well.
- Food. Allergies prevent some people from attending altogether - make sure you inquire and let other participants know if they should (specifically) avoid bringing peanut products - and dietary restrictions for personal reasons need to be considered if you are bringing in catering.
- Potty mouth. Sure, maybe you drop the f-bomb on a regular basis, and while you're teaching a workshop on PS retouching it's probably not going to be a big deal if a few slip, but someone teaching family photography probably shouldn't be telling Mom how fucking hilarious her kid is in front of said fucking hilarious kid.
- Sex. At Hooters you are welcome to put boobs in people's faces, but as a presenter your personal conduct should always be clean and professional. It's always best to avoid sexual innuendo lest your humping of the furniture be taken out of context and reflect negatively on you or worse, result in legal action if it is misconstrued as predatory. This applies regardless of your gender and sexual orientation.
- Competition. Some photographers like to restrict the participants to those who live a minimum distance from proximity of their own city or area. This is to avoid training their own competitors and reducing the risk of losing clients to them, though honestly chances are good that if you don't teach them someone else will and would still steal your clients, so you may as well take your neighbour's money, too, no?
Be the teacher.
(yeah, that's all I got - I have to assume you know your shit well enough and have all the necessary credentials, experience, and applied knowledge to teach it so you're on your own here...)
Be the student. One last time.
I am sure I've forgotten a million things, but this should at the very least give you a running start. Now go share your unique perspective and knowledge with the world!